Executive Assistant to the Director of Communications

  • Job Reference: 6882020
  • Date Posted: 13 September 2019
  • Recruiter: Venn Group Limited
  • Location: Birmingham
  • Salary: £16.00 to £18.00 Per Hour
  • Sector: Communications & Marketing
  • Job Type: Temporary
  • Work Hours: Full Time

Job Description

Venn Group is currently recruiting for an Executive Assistant to the Director of Communications for a Public Sector Organisation based in Birmingham. This role is a 1 – 2 month contract, paying an hourly rate of £16.29 PAYE or £18.54 via an umbrella company.

The successful candidate will have previous experience providing executive support to senior leadership within either the public or private sector.

Role outline:

  • Managing all incoming mail, telephone calls, messages and co-ordinating meetings
  • Prioritising and managing own workload in an informed and effective manner, working autonomously in the absence of the line managers
  • Maintaining effective communication networks at all levels across the organisation
  • Identifying, drafting and typing correspondence and reports
  • Creating action plans and following-up outstanding issues which emerge from work and meetings
  • Preparing background information, collating information into reports, producing statistics and creating and managing databases as required
  • Redirecting and co-ordinating tasks delegated to other members of the Department
  • Managing diaries to include using an electronic diary and email system prioritising, dealing with and responding appropriately
  • Managing the meeting process by preparing agendas, taking, producing and circulating accurate minutes of meetings
  • Managing the administrative responsibility for educational and communication functions, such as seminars, conferences and workshops
  • Developing and reviewing all administrative systems at Board level in the light of good office practice to ensure they remain responsive and efficient
  • Dealing with staff, managers and external organisations in a professional and courteous manner
  • Creating and designing visual aids and presentations
  • Developing and maintaining an effective filing system and bring forward system
  • Managing orders and requisitions and maintaining budgets as appropriate
  • Assisting with the interviewing and selection of secretarial and administration staff

To apply for this role or to find out about other Marketing & Communications jobs, please contact Hannah Dunlop, Celia Jarvis or Jack Sharpe on the Midlands Marketing & Communications Recruitment team on 0121 616 0660 or hdunlop@venngroup.com

Venn Group is an equal opportunities employment business and employment agency and welcomes applications from all candidates.