1. Job Title: Business Support Assistant(Onsite)
Venn Group are currently working with a public sector organisation in the North West to recruit a Business Support Assistant on an initial 3 Month contracted job.
2. Job Specification:
Job role: The purpose of this role is to support the effective delivery of the Group Informatics Business Support function, through the provision of a varied portfolio of confidential, professional project, programme and business management support, facilitating effective and efficient internal operations.
They will support the Informatics Senior Leadership (IST) in the central running of the business office programmes and work collaboratively with the Business Support Officers to ensure consistent, streamlined reporting and support is in place across our teams and staff.
The post holder will need to be able to move comfortably between a number of highly skilled, unrelated tasks, proactively and quickly picking up new issues and working with limited guidance and supervision.
The main duties are as follows:
1.1. Responsible for organising recruitment activities across a range of senior roles within Informatics
1.2. Responsible for supporting the creation, circulation and administration of reports related to risks in line with the Informatics risk management strategy
1.3. Manage the running of Informatics led senior meetings including agenda preparation, minute publications and action follow up
1.4. Support the Head of Programmes- Business Office in reviewing organisational, regional and national policy and understanding impact to Informatics departments
1.5. Updating and validating the central establishment staffing lists and associated organisational charts including development of SOPs for all departments
1.6. Coordinating and creating operational information to support all departments relating to key KPIs and HR related functions i.e. appraisals, training, sickness and producing analysis and trends on the data to inform IST review
1.7. Support the set up and management of folders and updates to intranet
1.8. Responsible for completing analysis on projects/programmes for the business office, i.e. accommodation requirements, establishment information
1.9. Preparing information in conjunction with Finance and the business office to support the IST in understanding financial monitoring for the department
1.10. Support the production of concise yet insightful communications for dissemination to a broad range of senior stakeholders required.
1.11. Follow up and validate KPIs for use across the Informatics departments that can be reviewed and assured through the business office and IST
1.12. Assist the Business Support Officers to develop systems and processes to log, cascade and monitor delivery of business office functions
1.13. Leading on wellbeing initiatives and activities as required
1.14. Managing the purchase and receipting for Informatics wide assets through the financial management systems and conducting audits to ensure compliance with Informatics financial management processes and standard operating procedures (SOPs)
To apply for this role or to find out about other Technology jobs, please contact Leonie Williams & Claude Kunzli on the IT Recruitment team on 0161 830 1830 or firstname.lastname@example.org
Venn Group is an equal opportunities employment business and employment agency and welcomes applications from all candidates.