(DoLS) Administrator

Job Purpose & Objectives

To effectively receive and administer the legislative documents to meet procedures for the Deprivation of Liberty Safeguards.

To support the COP DOLs application managers in proactively managing the process from referral to submission to prevent unwarranted delays.

Main Duties & Responsibilities

Deprivation of Liberty Safeguards (DoLS)

• To advise and provide guidance to ICB COP DOLS Team on the correct procedures for this statutory respnsibility

• Ensure that the correct forms and paperwork (electronic) areappropriately completed and stored for each Deprivation of Liberty Safeguards referral.

• Able to work within the confines of a complex statutory process and timescales.

• To produce statistical/written reports for executive committee and NHSE requirements

• To be the first point of contact for all queries regarding ICB CHC COP/DOLs

• To provide guidance on relevant forms and refer on to COP DOLs Officers where there are complex nature or require advice or guidance about the legislation.

• To receive and scrutinise referrals, and negotiate for errors or incomplete forms to be corrected.

• Set up an electronic record

• Complete the demographics for relevant forms

• Enter service user details on relevant databases and case recording system i.e. Broadcare

• Send allocations out to Best Interest Assessors and Mental Health Assessors

• Arrange/Appoint Relevant Person’s Representatives

• Appoint Independent Mental Capacity Advocate if required and send appropriate forms for them to complete their report.

• To receive completed assessments and reports.

• Complete authorisation / not granted forms with appropriate information and present to the ICB as appropriate

• Update databases with outcomes.

• Update the relevant electronic case recording system.

• Advise in the prescribed format of the outcome, to the relevant person, Managing Authority and any other interested parties as per the legislative requirement.

• To provide the relevant persons appointed representative with information and guidance on their role and responsibilities including the

right/duty to make an application to the Court of Protection.

• To hold and update relevant databases and records with expiry/review dates.

• Dissemination of information for statutory reporting.

• Minute take if required

• Provide administration support to DoLS and Legal Services with information for the High Court or Court of Protection.

• Process invoices recording data on appropriate systems. GeneralUndertake note taking and typing as required. Create and maintain spreadsheets, as requiredProvide information for reports, type up reports and present information in a suitable format (e.g. tables/graphs/ presentations) Organise meetings and events, and where requested , take minutes and distribute relevant information within agreed timescales

Support ongoing development of the role and the Service with new processes

and procedures, as relevant

Keep accurate records in accordance with GDPR. Work in an anti discriminatory

manner and comply with relevant legislation.

Follow all relevant departmental and local office procedures.

Contribute to service improvement plan