Administration Officer

Administration Officer required for immediate start

Location:        South-West Wales  

Length:           3 months temporary ongoing (with potential for permanent)

Hours:            37 hours a week, Mon – Fri   

Main responsibilities of the role:

• Provide timely and high quality administrative service to support the Unit
• Ensure that short, medium and long term priorities are planned, coordinated, implemented and monitored to ensure smooth and timely delivery
• Have a strong working relationship with the Helpdesk administration team
• Support the Technical Services & Compliance team and external contractors / stakeholders to ensure tasks are allocated and delivered in the most cost efficient and effective way possible
• Support the Building Fabric Team Leader and Compliance Officer in ensuring scheduled work is prioritised and communicated to the team
• Ensure the relevant documentation is recorded into the CAFM system in a timely manner
• Responsible for the administration of the Compliance email inbox
• Support all Unit meetings e.g. arranging logistics, minute taking, preparation of papers etc
• Support with preparing reports such as compliance audit, annual reports and submissions for internal Committees
• Maintain and oversee the Unit filing system and document library on behalf of the Unit to ensure information and data is up to date
• Assist with the maintenance of the tool asset register and associated management and administration

Essential requirements:

• You must have experience in a similar role previously

To be considered for this excellent opportunity, please apply now with your most up to date CV.

*Venn Group’s “Recommendation Scheme”: if you recommend a candidate who is subsequently placed by Venn Group (for a minimum of 2 weeks) you will be eligible for £25 worth of vouchers from a choice of high street organisations.