Estates Business Support Manager

VENN GROUP The specialists in professional temporary recruitment

Estates & Facilities Business Support Manager wanted for an immediate start

Location:        Somerset

Length:           3 months, temporary ongoing

Hours:             37.5 hours a week, Mon – Fri

Main responsibilities of the role:

• Manage and maintain vehicle insurance, tax and MOT records for business owned and leased vehicles
• In liaison with the Property Advisors, advise and assist in maintaining space management procedures and legal documentation relating to the maintenance of leases and licenses
• Produce high quality documents, reports and presentations, utilising Microsoft Office applications and prepare complex reports needing detailed concentration
• Analyse information to determine trends or highlight potential problems using Computer Assisted Facilities Management system
• Line Manage the Estates & Facilities Administration Manager and Admin Assistants, their activities and workload, including dealing with grievances, conduct & capability and appraisals
• Act as a central point for Freedom of Information requests for the Estates & Facilities Directorate
• Authorised to purchase supplies, services, re-new contracts, etc. using electronic ordering system and collate, check, code and certify submitted invoices
• Record annual sickness and other leave for Estates & Facilities Management
• Manage and update multiple systems to generate, retrieve and store information
• As the Records Management Lead for the Estates and Facilities Directorate, advise and train nominated leads throughout the Directorate to ensure effective record management systems are in place
• Ensure appropriate office management procedures and record keeping systems are maintained

Essential requirements:

• You must have line management experience overseeing staff supervision in an operational, customer focused environment
• You will ideally hold a relevant professional secretarial qualification with minute taking and audio skills