Executive Assistant in Yeovil

Executive Assistant to support our Chief People Officer and Chief Officer for Strategy and Digital

Based: Yeoville

Duration: A minimun of 3 months

Responsibilities include

To act as first contact on behalf of the Chief People Officer and our Chief Officer for Strategy and Digital, answering queries, filtering correspondence and bringing matters to their attention as necessary. Have the skills for investigating issues and proposing solutions when dealing with complex enquiries.

Be responsible for diary management, ensuring all relevant parties are briefed on meetings, that corresponding paperwork is provided and that any travel or accommodation arrangements are organised and communicated.

Receive highly confidential and sensitive information. Ensure such information is handled with care and tact. Using professionalism and judgement in all cases, redirecting information where necessary and drafting responses on behalf of the Chief People Officer and our Chief Officer for Strategy and Digital, as and when required, being mindful of any deadlines associated with the information to be provided.

To arrange meetings and take minutes as requested by the Chief People Officer and our Chief Officer for Strategy and Digital, ensuring the forward planner is kept up to date, drafting agendas, collating papers, finalising agenda items and timings. Send out papers and upload to Board paper portal in a timely manner. Also to ensure key personnel are briefed of actions and issues resulting from the meeting discussions.

Take and transcribe formal minutes of meetings for business and board meeting to advance level, using IT packages, including Word, Excel, Outlook, Power Point, to create high level reports and minutes

Maintain action/activity trackers where required ensuring that information is continually updated liaising with the relevant stakeholders to record latest action status.

This role comes with free on-site parking

Please email on: nwalker@venngroup.com or call on 0117 930 8760