Part-Time Contract
Project Administrator
We are working with a fantastic organisation in London who are undergoing a large project and are in need of a Project Administrator on a part time basis to assist with the development project.
Core deliverables of this post include:
- Arrange regular and ad hoc meetings, coordinating complex and busy diaries to secure dates and times
- Create and manage MS Outlook and MS Teams Calendar Events, ensuring all attendees are invited
- Take accurate and detailed minutes of key meetings, ensuring all actions are captured and recorded as agreed
- Prepare and distribute all meeting paperwork, including Powerpoint presentations
- Work closely with EAs and PAs to coordinate busy diaries and ensure that all relevant information is communicated in a timely fashion
- Respond to enquiries from all stakeholders promptly, accurately, and politely, escalating to the Project Manager as required
- Maintain an accurate and up-to-date Project Directory of all stakeholders.
- Deal with administrative enquiries from suppliers and contractors
Required skills/experience includes:
- Strong experience of undertaking meeting administration, including minute taking, diary coordination, and preparation of relevant paperwork
- Possess strong organisational skills and a very keen eye for detail and accuracy
- Experience of dealing with complex email correspondence and fast-
- Possess excellent communication skills
- Have the ability to work well under pressure
- Strong previous experience in either a personal assistance/ Executive assistant role or Project Support/ Project Administrator
Location: fully remote
Part time: 3 days per week
Length: until May 2023 (potential to extend)
Rate: £130 PAYE per day